MS Excel for Beginners – Printing and Page Setup

Setting up your worksheet for printing is essential to ensure a professional look and presentation of your data.

• Setting Print Areas: To define which cells you want to print, highlight the desired range, then navigate to Page Layout > Print Area > Set Print Area. This ensures that only the selected data will be printed, allowing for a cleaner output.
• Adjusting Page Layout: To modify the overall appearance of your printed document, adjust margins, orientation, and size by going to Page Layout > Page Setup. This helps in fitting your content correctly on the page and enhances readability.

• Print Preview: To see how your document will look when printed, use the shortcut Ctrl + P to open the print preview or you can access print preview by clicking on the File tab and then selecting Print from the menu. This feature allows you to check for formatting issues, adjust settings, and ensure everything appears as intended before finalizing your print job.