Microsoft Word Essentials – Printing

Ensuring your document is correctly formatted before printing or sharing is essential. This section covers key print settings in Microsoft Word.

Print Settings

Before printing your document, it’s important to check its layout and print settings:

• Preview Your Document: To ensure your document is ready for printing, start by navigating to File > Print or use the shortcut Ctrl + P. This opens the print preview window, allowing you to see how your document will appear once printed. In this view, you can check for any formatting issues, such as margins, alignment, or spacing that might not look correct on paper. The print preview feature is particularly useful for spotting errors that could affect the presentation of your document, enabling you to make necessary adjustments before finalizing the print job.

• Adjust Settings: Within the print settings, you have several options to customize how your document will print. First, select the printer from the list of available printers connected to your computer. Next, adjust the page orientation—choose between portrait (vertical) or landscape (horizontal)—to fit your content better. You can also specify the number of copies you wish to print. Other settings may allow you to select specific pages to print, adjust paper size, or enable double-sided printing. Reviewing these settings ensures everything is set up correctly, helping to avoid waste and ensuring your document prints as intended.